When it comes to extending a service contract, it’s always best to put it in writing. A well-crafted letter can help you ensure that both parties are on the same page and that the terms of the contract are clear. Here is a sample letter for extending a service contract that you can use as a guide:
Dear [Client],
I am writing to request an extension of our service contract, which is set to expire on [date]. We have enjoyed working with you over the past several months, and we believe that we can continue to provide you with high-quality service for the foreseeable future.
As you know, our contract stipulates that we provide [list of services] to your company on a monthly basis. We have been able to meet and exceed your expectations in all areas, and we are confident that we can continue to do so in the coming months.
In light of our successful track record and the positive relationship that we have built with your company, we would like to propose an extension of our current contract for an additional [time period]. During this time, we will continue to provide the same level of service and support that you have come to expect from us.
In terms of pricing, we propose that we continue to charge the same rate as outlined in our current contract. We believe that this rate is fair and reasonable, given the quality of service that we provide and the value that we bring to your company.
We value our relationship with your company and we look forward to continuing to work with you in the future. If you have any questions or concerns about this proposal, please do not hesitate to contact us.
Thank you for your consideration of this request. We look forward to hearing from you soon.
Sincerely,
[Your Name]
By following this sample letter for extending a service contract, you can ensure that the terms of your agreement are clear and that both parties are on the same page. Remember to be clear, concise, and professional in your communication, and you’ll be well on your way to a successful contract extension.